Organising a public event

Apply to run an event

If you're organising a public event you'll need to let us know so we can make sure your event is safe.

We'll review your application along with the Safety Advisory Group (SAG), which includes local stakeholders such as the police and the county council.

For an additional site booking fee you can apply to use one of our public event sites for your event:

Find a public event space

Apply to run an event

Application fees and timetable

All events will need to pay an administration fee. The cost of the fee and the length of notice period needed depends on the type and size of your event:

Type of event Maximum attendees at once Administration fee Applications must be made:
Commercial Less than 500 £25 Six weeks in advance
  Between 500 and 1,999 £300 Four months in advance
  Between 2,000 and 4,999 £600 Six months in advance
  More than 5,000 £1,200 One year in advance
Charity or community Less than 500 £20 As above
  Between 500 and 1,999 £150 As above
  Between 2,000 and 4,999 £250 As above
  More than 5,000 £500 As above

Events that are on our public event spaces also pay a site fee of £100 a day for community and charity events, or £600 a day for commercial events.

What you need to apply

All public events must have Public Liability Insurance covering at least £5 million. You can upload evidence of this when you make your application.

If your event will involve more than 500 attendees or risky activities you'll also need to provide an event management plan and a risk assessment. Uploading these when you apply will speed up your application.