Organising a public event
Apply to run an event
Because of the continuing impact of COVID-19 and the associated restrictions, if you were planning to run an event between April and December this year (2021), you needed to submit an expression of interest by Monday 22 March. We're now reviewing event proposals against venue availability.
If you do want to talk about an event idea, please email [email protected] before submitting an application, as we might not be able to hold more events this year.
We'll review your full application along with the Safety Advisory Group (SAG), which includes local stakeholders such as the police and the county council.
For an additional site booking fee you can apply to use one of our public event sites for your event:
Application fees and timetable
Administration and some event space hire fees were temporarily waived or reduced during the last financial year.
Events will be subject to the normal fees and charges for events after Thursday 1 April 2021.
The cost of the fee and the length of notice period needed depends on the type and size of your event:
|Type of event||Maximum attendees at once||Administration fee||Applications must be made:|
|Commercial||Less than 500||£25.75||Six weeks in advance|
|Between 500 and 1,999||£309||Four months in advance|
|Between 2,000 and 4,999||£618||Six months in advance|
|More than 5,000||£1,236||One year in advance|
|Charity or community||Less than 500||£20.60||As above|
|Between 500 and 1,999||£154.50||As above|
|Between 2,000 and 4,999||£257.50||As above|
|More than 5,000||£515||As above|
Events that are on our public event spaces also pay a site fee of £103 a day for community and charity events, or £618 a day for commercial events.
What you need to apply
All public events must have Public Liability Insurance covering at least £5 million. You can upload evidence of this when you make your application.
If your event will involve more than 500 attendees or risky activities you'll also need to provide an event management plan and a risk assessment. Uploading these when you apply will speed up your application.