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Strategic grants guidance

Introduction to strategic grants

The RISE grants program is part of our Commissioning and External Support Policy. This guide is to help organisations who want to apply for a strategic grant.

This round of funding is a pilot to trial a new Strategic Grant application process which is designed to make it more flexible and adaptable to needs in the district. The pilot will decide all future funding rounds.

The pilot scheme is aimed at organisations that are already achieving good outcomes for the local community. This includes:

  • projects that have outcomes that are aligned with our strategic grant priorities and
  • core funding for up to 20% cost recovery on utility costs for organisations whose strategic aims closely align with our strategic grant priorities.

Grant applications can either be for funding between £500 and £4,000, or £4,000 and £10,000.

You can only apply for one lot of funding per organisation.

Steps to apply for a grant

Read the guidance before you apply

It will help you understand if we can fund your organisation, how we'll assess your application, and what happens after you apply.

Check your eligibility

You can find this on the first page of the application form. You must be eligible to apply.

Complete and submit your application

The deadline for applications is 5pm on Friday 28 October. We'll let you know we got it within three working days.

Your application will be assessed

Applications are assessed, scored, and moderated by at least two officers and signed off by the Cabinet member for the Place team.

You'll be told of our decision

We'll let you know if you've been successful or not the week beginning Monday 7 November.

If you are successful you'll get a grant agreement setting out the terms and conditions for you to sign. If you're not successful you'll get feedback on why this is. All decisions are final and there is no appeal process.

You need to give us organisation payment details

Your grant agreement will also include your payment schedule. All payments are made via BACS so you need to give us your organisation bank details and a valid invoice to get the payment. Payments are normally processed within 28 days.

Start your project

Your project or service must be delivered between November 2022 and 31 March 2023. The funding can only be used for activities in this period.

Finish your project

You must complete the project within the timescales set out above. You'll be asked to give feedback on the application process and monitoring information by 28 February 2023. We might call or visit you during your project, or ask for receipts to see how the funding was spent.

Frequently asked questions

Who can apply?

You can apply if you are a not-for-profit organisation working in the voluntary, culture and sports sectors in the Canterbury district.

If you are an individual or sole trader, a profit-making organisation, or an organisation not established in the UK, then we won't be able to fund you.

How much can I apply for?

You can apply for either:

  • a grant up to £4,000 - we will be aiming to allocate grants to around five organisations
  • a grant up to £10,000 - we will be aiming to allocate a grant to one organisation

Only one application per organisation can be accepted in this round of funding.

What will you give funding for?

Projects that have outcomes that are aligned with our strategic grant priorities or core funding for up to 20% cost recovery on utility costs for organisations whose strategic aims closely align with our strategic grant priorities.

Your application for a grant should show how your work contributes to:

  • the cost of living crisis or
  • improving health inequalities.

How will you assess my application?

We will score the grants against our scoring matrix and look for projects that meet the priorities that are set and can show that the project:

  • can deliver within the correct timescales
  • can identify the need of the project with clear evidence supporting the application
  • has robust monitoring systems
  • has an understanding of your clients and their needs to engage in the project
  • has a robust budget that is enhanced by other funding streams
  • has volunteers and paid staff to run it

What happens if you offer me a grant?

You'll be sent a grant agreement which sets out the full terms and conditions of the grant.

Each agreement will be specific but you will need to give us a simple monitoring form as part of it.

  • For grants between £4000 and £10,000 you will be expected to complete two monitoring reports per year
  • For grants between £500 and £4,000 you will be expected to complete an end-of-project monitoring form

Example of monitoring form

ActivitiesOutcomesChange monitored
Provide drop-in sessions for people needing support with their mental health Improved good health and wellbeing of local peopleSurveys with people halfway through and at the end of the project

As this is a pilot project we expect all organisations to complete a survey on the application process and how easy it was to get the grant, as well as final monitoring figures by 28 February 2022.

We will keep in touch with you during your project and ask that you let us know as soon as possible if anything changes. Big changes from the details given in your application could mean the grant offer is withdrawn, so please keep this in mind when planning and implementing your project.

If you are applying for a project to work with children, young people, or vulnerable adults, you must have a policy that explains how you will make sure they will be safe. We might ask to see this if we offer you a grant.

You will be asked to give us original documents for the bank or building society account that the grant is to be paid into. These must include the name and address under which it is held.

We might also ask for extra information from you to verify your application including:

  • financial evidence
  • references and
  • information from other organisations.

Your application will form the basis of any funding agreement between your organisation and us. By submitting the form you're confirming that all of the information you have given is accurate.

If you have any questions or would like additional help or advice please contact our commissioning team.